A deed or other instrument of writing that effects a change in ownership
on the assessment books must be accompanied by a complete intake
sheet or must be presented to the local assessment office for endorsement
by the Supervisor of Assessments. That endorsement indicates that
the Supervisor has collected all the information normally captured
on the intake sheet.
If a completed intake sheet does not accompany a deed, the Clerk
of the Circuit Court or the finance office should direct the individual
attempting to record the deed or other instrument of writing to
the local assessment office. The local office should then collect
the information which is normally provided on the intake sheet.
After collecting this information, the local assessment office should
endorse the deed. This will permit recording by the Clerk of the
Court.
The Clerk of the Court and the finance office are not responsible
for the correctness of the information on the intake sheet. See
procedure 045-030-033 if the information on the intake sheet or
deed is erroneous.
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